Templates & Forms · For participants & families
NDIS Change of Circumstances Letter Template
A clear letter for telling the NDIA when your situation changes.
When your situation changes, you can let the NDIA know. This letter template gives you a clear structure: who you are, what changed, when it took effect, and what you are asking for.
Attach any documents that back up the change, and keep a copy. A support coordinator or plan manager can help you gather the evidence and put the letter together.
Download
Current as of July 2026
Free to download and use. Fill in the blanks, and remove any lines that do not apply to you.
What to put in the letter
The clearer the letter, the easier it is for the NDIA to act on. These are the details to include.
- Your name, NDIS number, and date of birth
- Your contact details and address
- Who is writing (participant, nominee, or representative)
- What has changed
- When the change took effect
- How the change affects your support needs
- What you are asking for (for example, updating your details or a review of your plan)
- The documents you are attaching, and your signature
This template does not replace any official form. For the official version, go to NDIA change of details and situation form (official).
How to use it
Participants and families
Keep it factual and to the point. Say what changed and what you would like to happen next. If you are writing on behalf of a participant as their nominee, say so near the top.
Support coordinators helping out
Use the letter to package the evidence a change of circumstances needs. Pair it with any reports that support the request, so the NDIA has the full picture in one place.
Questions people ask
When should I tell the NDIA about a change?
When something changes that could affect your plan or your support needs, such as a change in your health, your living situation, or your informal supports. Letting the NDIA know early, with evidence attached, helps them consider whether anything in your plan needs to change.
How do I send the letter to the NDIA?
Through the current channels on the NDIS website: the myplace portal, by phone, or by post. The NDIA also publishes an official change of details and situation form. This letter can accompany that form or stand on its own, depending on what you are telling them.
Can a change lead to a plan review?
It can. There is no limit on asking the NDIA to look at your plan again when your situation changes and new evidence is available. Whether a review happens, and what it decides, is up to the NDIA. A support coordinator or plan manager can help you prepare.
Official sources
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